Administrative Assistant (asystent/ka administracyjny/a)

Application deadline: 07 June 2026

Job type: employment contract (full time)

Link to the job offer on Pracuj.pl

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Astrocent – the Particle Astrophysics Science and Technology Centre operating within the Nicolaus Copernicus Astronomical Center of the Polish Academy of Sciences (NCAC PAS) – is seeking a candidate for the position of Administrative Assistant.

We are looking for a well‑organised, responsible, and independent person who will support the daily functioning of the office and help ensure the smooth organisation of the team’s work. We value candidates who are communicative, detail‑oriented, able to multitask, and comfortable working in a dynamic, including international, environment.

In this role, you will be responsible for providing organisational and administrative support to the office.

Your key tasks will include:

providing day‑to‑day administrative support to the team,
managing office supplies, including ordering stationery, coffee, and other necessary items,
liaising with suppliers, couriers, building administration, and external service providers,
handling document circulation and coordinating signatures,
supporting the organisation of events, seminars, meetings, and guest visits,
assisting with office purchases and procurement processes,
coordinating postal and courier shipments,
delivering documents to the institute’s main headquarters,
supporting the organisation of domestic and international business travel, including preparing required documents,
assisting with the onboarding of new employees and guests, particularly in organisational and logistical matters,
updating internal contact lists, calendars, and basic organisational information,
collaborating with other departments and administrative units of NCAC PAS.

Our requirements

at least one year of experience in a similar position,
communicative level of English,
very good command of MS Office and Google Workspace tools,
good work organisation and ability to work independently,
strong communication skills,
high level of engagement and motivation,
ability to work under time pressure,
accuracy and a strong sense of responsibility.

What we offer

work in an environment of dedicated and engaged specialists,
a friendly and supportive workplace atmosphere,
private medical care,
a Multisport card.

About Us

Astrocent (https://acnt-test.camk.edu.pl/) is an autonomous administrative unit of the Nicolaus Copernicus Astronomical Center of the Polish Academy of Sciences (https://camk.edu.pl), established in July 2018 as part of the International Research Agendas (MAB) program of the Foundation for Polish Science. Astrocent is an international Center of Excellence in the field of particle astrophysics. Since its inception, it has achieved significant international success and currently plays a key role in major international experiments investigating dark matter, neutrinos, and gravitational waves. Astrocent’s experimental and technological activities are supported and stimulated by the development and application of advanced computational methods and top-tier theoretical research in particle astrophysics conducted within international teams.

Since January 2025, the Astrocent Center, part of CAMK, has been implementing a six-year European Commission Teaming for Excellence project called Astrocent Plus (with funding, including a national contribution, totaling 30 million euros). Its main goal is to establish and develop a new scientific institute. On March 1, 2026, the International Institute of Particle Astrophysics of the Polish Academy of Sciences (abbreviated name: Astrocent Institute) was established. This summer, the Astrocent Center of Excellence will be transferred to the new institute, which will be dynamically developed over the coming years and raised to the highest international scientific standards.

In late summer of this year, the Astrocent Center of Excellence will be transferred to the new Astrocent Institute, https://pan.pl/obiekt/miedzynarodowy-instytut-astrofizyki-czastek-pan/, which will be dynamically developed over the coming years and raised to the highest international scientific level.

CAMK PAN, in fulfillment of its obligation under Article 24(6) of the Act of June 14, 2024, on the Protection of Whistleblowers (Journal of Laws, item 928), hereby informs of the possibility to report violations and indicates the communication channels described in the internal reporting procedure, available at: https://www.camk.edu.pl/pl/about/whistleblowers/

Astrocent highly values the diversity of candidates and ensures equal opportunities in the recruitment process.

Apply at: https://www.pracuj.pl/praca/asystent-ka-administracyjny-a-warszawa-rektorska-4,oferta,1004822476?s=3209077d&searchId=MTc3ODI4NDgwMDE3MC43OTUy